Productive meetings

TLI Question & Answer PortalProductive meetings
Kerri asked 1 year ago

We have lots of meetings in my company.  I like them because its usually the only time we can really catch up and make sure we are on the same page.  Any good suggestions you have heard of to make them short and most productive?  I have read many ideas, but would like your perspective.  Thank you!

1 Answers
Tony Roberts Staff answered 1 year ago

Meetings are a help or a hindrance, depending on how you go about them. The first rule of meetings is: never have a face to face meeting unless it cannot be conducted any other less intrusive way to the work day. There are a few more important rules to meetings: Make certain everyone required to attend is informed well in advance (except in extreme circumstances). Ensure everyone knows what to bring and what they will be required to provide (information). As the meeting leader, always be sure you bring a copy of any information you asked another to bring. Have a pre announced agenda and keep meeting on topic. Limit meetings to 30 minutes to an hour at most. For the good of your team, never let any participant look unprepared, unimportant, or uninformed. Ensure everyone leaves the meeting with (a document for example) that they couldn’t have otherwise obtained without attending the meeting!   As you can see if you ensure you meetings follow these guidelines they will be not only more productive but even appreciated. To make this extremely effective, the leaders must constantly interact with their team members on a daily basis. It only takes a minute or less to inform, build relationship and stay in sync. In our Goals, Structure, and Culture (GSC) Leadership Standard and Style  leadership program we go in depth on how to set up the communication environment and conduct the interactions and meetings if you would like to learn it. Thank you for your question.